About the role
We are seeking a detail-focused Accounts & Administration Officer to support the smooth financial and administrative operations of our growing organisation. This is an onsite role working Monday to Friday (30-40 hours per week), offering flexibility around hours for the right person. In this role, you'll be responsible for maintaining accurate financial records, assisting with reporting, and supporting a broad range of day-to-day accounting and administrative functions. You'll play a key part in ensuring the efficiency and integrity of our financial processes.
Key responsibilities
Payroll processing for Gulf Harbour Operating businesses
Process daily cashflows, billing and invoicing accurately including coding and obtaining appropriate approvals
Timely completion of daily and month end processing
Ensure timely reconciliation and accurate Accounts Payable ledger entries
Ensure timely reconciliation and accurate Accounts Receivable ledger entries
Daily trouble shooting
Management of administration duties e.g. ensuring complete documentation and record keeping of general communication/tasks with stakeholders
Proactively analyse discrepancies and queries
Resolve and communicate billing issues
About you
Attention to detail – ability to ensure accuracy in all aspects of transactions is crucial
Familiarity with Xero and a competent Excel user
Analytical skills – the ability to analyse financial information and identify discrepancies to ensure the maintenance of accurate records and reports
Hands-on, strong task focus and follow through
Ability to prioritise key tasks and strong time management skills
Understands key aspects of the business
Energetic: Motivated, positive, gives off good vibes and interested in others
Values: Integrity, honesty, confident and curious. High business and personal standards
About us
Gulf Harbour Marina is a world-class marina and marine service centre operating 24/7 and home to a thriving marine community for over 30 years. As New Zealand's largest privately owned marina, we accommodate more than 1,050 berths and support a dynamic mix of recreational and commercial marine activity. Our operations span multiple successful business units, including dry stack storage, hardstand maintenance facilities (featuring industry-leading 30T and 100T travel lifts), marina berth management, and a wide network of specialist marine service providers. Alongside our sister marina, Fairway Marina, we deliver high-quality facilities, specialist services, and exceptional customer care – all powered by a dedicated and experienced team.