IT PMO Operations & Administrative Coordinator
What You’ll Do:
Relate Search has partnered with an organization seeking an IT PMO Operations & Administrative Coordinator to support the day-to-day operations of its IT organization. This hands-on, cross-functional role coordinates IT procurement, invoice and expense processing, budget administration, onboarding, logistics, meetings, and internal events. The position works closely with IT leadership, project managers, Accounting, HR, Facilities, and external vendors while supporting accurate documentation, internal controls, and evolving operational needs.
Responsibilities:
- Execute IT procurement and budget operations, including Purchase Requisition processing in SAP, CAPEX/OPEX classification, Internal Order coordination, budget tracker maintenance, spending review, and applicable HQ-related chargeback support.
- Manage vendor and invoice administration, including SAP Service Receipt creation, invoice validation against purchase orders and contracts, payment coordination, overdue payment follow-up, and billing schedule clarification.
- Perform day-to-day administrative operations across enterprise systems including SAP P2P, Ariba, Concur, and SuccessFactors, ensuring accurate entry, review, and maintenance of data supporting IT financial and administrative processes.
- Coordinate employee and contractor onboarding support, IT equipment shipping and approved supply ordering, and meeting and event logistics, including approximately four team-building events per year.
- Support internal controls, audit and compliance requirements through accurate documentation and adherence to operational standards, while proactively communicating risks, ambiguities, and improvement opportunities.
Qualifications:
- 5+ years of experience in IT administration, PMO operations, IT finance, or a related operational role.
- Hands-on experience supporting procurement, invoicing, or expense processes; experience with SAP P2P, Ariba, Concur, and/or SuccessFactors administration is preferred.
- Strong organizational skills and attention to detail, with the ability to manage multiple parallel tasks across different stakeholders.
- Clear communication skills with technical and non-technical audiences; business-level English is required and Japanese language skills are strongly preferred.
- Experience with IT budget tracking, including CAPEX/OPEX, and familiarity with internal control, audit, compliance, onboarding, logistics, internal event coordination, or global/HQ-local organizational environments are preferred.
About Relate Search
Relate Search is a Woman, Minority, and LGBTQIA+ owned executive and professional search firm dedicated to connecting top talent with meaningful opportunity. With deep expertise across Supply Chain & Operations, Technology, Sales & Marketing, Human Resources, and Accounting & Finance we deliver customized, people-first recruiting solutions that drive lasting impact.
Equal Opportunity & Diversity Statement
Relate Search is proud to be an Equal Opportunity Employer. We value diversity and are committed to building inclusive teams where everyone belongs. All qualified applicants are encouraged to apply.