Accounts Payable Clerk - BC Shared Health Services

Nanaimo, BC

 

Please note: This position is with BC Shared Health Services (BCSHS), a separate employer from the Provincial Health Services Authority (PHSA). PHSA is providing recruitment services on behalf of BC Shared Health Services. 

 

Job summary

 

BC Shared Health Services (BCSHS) is creating a more connected health-care system for British Columbia. By providing shared services that support health organizations across the province, we help strengthen the delivery of safe, high-quality care for people and communities.

 

Reports to Accounts Payables Supervisor. Performs accounts payable duties such as batching, processing, entering, matching, and paying documents according to established guidelines, by operating a personal computer and related software tools. Reconciles vendor accounts, answers related inquiries, resolves problems and discrepancies as required, and reports unresolved issues to the appropriate person.

 

Duties and accountabilities

• Matches documents such as invoices, receiving reports, packing slips with purchase orders; contacts appropriate sources such as Materie Management staff and external vendors regarding matters such as disputed supplier/vendor accounts, missing invoices, proof of delivery and unmatched documents.
• Verifies accuracy of invoices by checking items such as quantities, prices, taxes, extensions, discounts and freight charges for data entry.
• Investigates concerns on problem documents, resolves problems and/or discrepancies as required in accordance to established procedures, referring more complex matters to Supervisor.
• Prepares and inputs accounts payable data in computerized Material Management subsystem following established procedures.
• Matches, checks and/or reconciles computer output with data input. Identifies and resolves problems or discrepancies, referring more complex matters to the Supervisor.
• Verifies signing authorities and correct account codes for documents processed in Accounts Payable following established procedures.
• Answers related inquiries; resolves problems and /or discrepancies as required in accordance to established procedures, referring more complex matters to the Supervisor.
• Reconciles and balances sub-ledger accounts to vendor accounts. Identifies problems and/or discrepancies and takes corrective action following established procedures. Refers more complex reconciliations to the Supervisor.
• Prepares and inputs AP documents such as Petty Cash replenishments, employee expense claims, and contract payments in accordance to established procedures.
• Prepares cheques for delivery to payees as scheduled and files documents.
• Performs other related duties as required.

Qualifications

• Grade 12, successful completion of a recognized accounting course and two years' recent related experience or an equivalent combination of education, training, and experience.

Skills and Abilities   

• Ability to keyboard 45 w.p.m. 
• Ability to communicate effectively both verbally and in writing. 
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position. 
• Ability to supervise.
• Ability to organize work.
• Ability to operate related equipment.

Job Type: Regular Full-Time
Wage: 29.24/hour
Location: 1461 Estevan Rd, Nanaimo, BC, V9S 3Y4
Closing Date: Applications accepted until position is filled
Hours of Work: 08:00-16:00 (Monday to Friday)
Requisition #: 206656E

 

About BC Shared Health Services 

 

BC Shared Health Services (BCSHS) exists to help create a more connected, sustainable, and responsive health-care system for British Columbia. By bringing together shared services and expertise that support health organizations across the province, we help enable the delivery of safe, high-quality care for the people and communities we serve.

 

As a new provincial organization, BCSHS has a unique opportunity to shape the future of health care support services in B.C. We are building an organization grounded in collaboration, innovation, accountability, and service, creating streamlined systems and ways of working that strengthen health care delivery across the province.

 

When you join BCSHS, you become part of a team whose work has a province-wide impact. Our people are at the heart of everything we do and we are committed to creating an environment where employees feel valued, supported, empowered to grow, and inspired to make a difference. We strive to create a culturally safe workplace where all employees belong, and where reflection, learning, and meaningful action help drive positive change for our teams, our organization, and the health system as a whole.