We are currently looking for a(n) Health Administrative Coordinator - Behavioral Health located at the Cascade Building in Tahlequah.
JOB SUMMARY
Provides administrative support to the appropriate administrative official by providing information and reports related to clinic or department operations.
RESPONSIBILITIES
Other duties may be assigned. Plans study of work problems and procedures such as organizational change, communications, information flow, inventory control, or cost analysis. Gathers and organizes information on problems or procedures including present operating procedures. Analyzes data gathered, develops information and considers available solutions or alternate methods of proceeding. Organizes and documents findings of studies and prepares recommendations for implementation of new systems, procedures, or organizational changes. Participates in the formulation of programs and special projects as assigned. Compiles information from records and reports in order to prepare special projects, reports, and analysis. Assists with the development of reporting systems. Maintains central control system for department assignments. Oversees and setup of committee meeting packets as needed and distributes information. Provides referral services to individuals, public inquiries, and Cherokee Nation Components. Issues and interprets operating policies. Reviews and answers correspondence. Assists in the preparation of budget needs and annual reports of the organization. Compiles, stores, and retrieves management data. Maintains records, files, and reports. Plans, develops, carries out and coordinates the administrative functions and projects for the division. Assists with oversight and management of personnel. This assistance includes a review of health system policies and procedures that apply to personnel. Assists with review of health system operational processes. This includes the collection and coordination of operational data and measures that can be used to formulate reports used to make operational changes leading to improved operational productivity and efficiency. Assists with research on new and innovative projects. This assistance includes the development and implementation of those projects as assigned. Assists with review of internal and external referrals, correspondence, etc. and assists with responses. Assists with the review of the organizational budget including preparation and submission of the annual budget. Assistance with investigation and analysis of organizational issues needing to be reviewed. This includes assisting with the preparation of needed reports and/or assistance with the formation of plans of action. Assists with planning and conducting meetings as assigned. This includes, but is not limited to, preparing meeting information and meeting presentations. Assists with the development of new administrative functions and assists with ongoing coordination and application of existing policies and procedures. Maintains HIPAA compliance and confidentiality at all times and protects all perfonal health information as it relates to patient data.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATIONAL REQUIREMENT
Bachelor's degree from a 4-year college or university; or six (6) years of related experience; or an equivalent combination of education and experience.
EXPERIENCE REQUIREMENT
An additional two (2) years of experience in a related field.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
COMPUTER SKILLS
To perform this job successfully, an individual should have knowledge of Database software; Internet software; Project Management software; Spreadsheet software and Word Processing software.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid driver's license with a driving history verified through a motor vehicle report that meets requirements for Cherokee Nation underwriting rating.
OTHER QUALIFICATIONS
Employee must not be and will not be under sanction by the United States Department of Health and Human Services Office of the Inspector General (OIG) or by the General Services Administration (GSA); or listed on the OIG's Cumulative Sanction Report; or listed on the GSA's List of Excluded Providers; or listed on the OIG's List of Excluded Individuals/Entities (LEIE).
Educated and compliant with HIPAA regulations; maintains strict confidentiality of client information.