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Home · Senior Accountant - Operations

Primary Purpose:

Maintain the general ledger for major funds including the General Fund. Responsible for the timely and accurate preparation of monthly and end of the year financial reports and maintaining the general ledger and program accounting for the General Fund and other funds as assigned. Analyze operating results in terms of accounting results, operating results, and trends and provide monthly reports to the Senior Director.

 

Qualifications:

Education/Certification:

  • Bachelor’s degree in Accounting from an accredited university
  • Certified Public Accountant (CPA) or Master of Professional Accountancy (MPAcc) preferred

 

Special Knowledge/Skills:

  • Knowledge of Governmental Accounting and Texas Education Agency Financial Resource Guide
  • Ability to use personal computer and software to create spreadsheets, databases, and perform work processing
  • Strong communication, organizational and interpersonal skills

 

Experience:

  • Minimum of five years of experience with the following:
    • Five years of public sector experience with extensive familiarity of fund accounting
    • Experience in preparing, analyzing and interpreting budget and financial operating information
    • Experience with governmental accounting

 

Major Responsibilities and Duties:

 

General Fund and other Funds

 

  • Maintain complete and systematic records of financial transactions.
  • Maintain HCDE’s general ledger for the General Fund and other funds assigned on a current basis, and prepare all required journal entries, budget transfers, and other adjustments according to monthly closing schedule provided by the supervisor related with the previous month for the funds assigned.
  • Analyze the general ledger and interpret financial information to provide recommendations for improvement to the Senior Director.
  • Assist Division budget managers with accounting transactions, and review of reports.
  • Prepare/review timely and accurately quarterly, semi-annual and annual grant reports and submit to Senior Director for review.
  • Prepare budgets for the funds assigned in accordance with federal, state and local government standards (TEA and GAAP).
  • Prepare analysis and periodic management reports regarding program status dealing with budget sustainability for all divisions.
  • Develop the Department’s annual budget and submit it to the Senior Director and the Chief Financial Officer.
  • Develop and implement a budget performance system for all divisions.
  • Develop training classes and materials for budget processes.
  • Coordinate the submission of budget documents to Government Financial Officer Association (GFOA) and the Association of School Business Officials (ASBO).
  • Remain current on rules and regulations for the submission of the budget to obtain the GFOA and ASBo awards.
  • Work with annual accountability reports, cost savings reports and risk assessment processes.
  • Verify No-New-Revenue rate and voter-approval rates using Harris County Appraisal District (HCAD) figures.
  • Develop workshops and materials for tax rate adoption.
  • Ensure Truth and Taxation publication requirements are met.
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  • Record details of financial transactions in appropriate journals and subsidiary ledgers.
  • Review fund transactions monthly; develop corrections for the Supervisor’s signature.
  • Prepare the Schedule of Expenditures for Federal Awards (SEFA) as needed along with projections for the final report at fiscal year-end.
  • Prepare all required journal entries, budget transfers, and other adjustments according to monthly closing schedule provided by the supervisor related with the previous month for the funds assigned.
  • Prepare agenda items as required by Senior Director.
  • Update the Accounting and Procedures Manual and the SharePoint Portal as needed.
  • Prepare analysis and periodic management reports regarding grant status dealing with budget sustainability and grant compliance for all special revenue funds.

 

Special Requirements

 

  • Coordination of year end closing
  • Assist the Senior Director in the preparation of the Annual Comprehensive Financial Report (ACFR) and year-end financial reports and schedules.
  • Review and update the schedule of Federal Financial Assistance Report and statistical tables for the ACFR.
  • Update and/or improve the fraud prevention model for HCDE and provide annual training to all divisions.
  • Update and/or improve the Risk Assessment model annually.
  • Prepareall fixed assets tables and reports in preparation for the year-end.

 

General Department Standard Requirements

 

  • Provide excellent customer service to all users regarding all accounting and business functions.
  • Maintain updated Desk Procedures for all assigned duties. Attend all meetings as required.
  • Serve on the Business Services Leadership Team.
  • Demonstrate behavior that is professional, ethical and responsible.
  • Participate in Business Service trainings as a presenter or team member.
  • Keep informed and updated on federal, state and local policies and regulations concerning primary job functions.
  • Work cooperatively with Senior Accountant-Grants and serve as a backup as needed.
  • Perform Account analysis as needed.
  • Maintain confidentiality of information.
  • Perform other duties as assigned by the Senior Director or the Chief Financial Officer Services.