We are seeking a warm, professional and highly organised Receptionist & Student Services Administrator to join our busy school office team. This is a key frontline role and the first point of contact for students, families, visitors and the wider community.
If you take pride in presenting yourself professionally, enjoy working with people, and thrive in a fast-paced, purpose-driven environment, this could be the role for you.
About the Role
Working as part of a talented and supportive administration team, you will play a vital role in ensuring the smooth day-to-day operation of the school office. You will connect people to the right staff, support students and families, and contribute to the life and culture of our school. Please note this role is from 8:30-3:30 Monday-Friday, term time only.
Key Responsibilities
Act as the first point of contact for the school – welcoming visitors and managing phone and email enquiries with warmth and professionalism
Maintain a polished phone manner, professional presentation, and excellent written communication
Provide student services administration, including updating student records, health and sensitive information using the KAMAR Student Management System
Support student enrolment process
Produce and manage the fortnightly digital school newsletter
General school office administration, including correspondence, data entry and record keeping
Support key school events and celebrations, e.g. Prizegiving
Liaise with parents, families, local businesses and external providers
Manage the school uniform shop
Work with website developers to ensure the school website is current and accurate
Order and manage awards, badges and purchases for school events
Assist with the purchase and administration of student devices through Toki Pounamu
Uphold privacy, confidentiality and discretion at all times
Support colleagues to ensure the school office operates smoothly and efficiently
About You
You will bring:
Excellent people and communication skills, both written and verbal
High levels of literacy and attention to detail
Excellent IT skills
A calm, organised approach and the ability to juggle competing priorities
Confidence working in a busy, student-focused environment
Strong digital skills and the ability to learn school systems quickly
Professional presentation and pride in representing the school
A collaborative mindset and enjoyment of being part of a team
Respect for confidentiality and a strong sense of integrity
Alignment with the values and special character of a Catholic school
At our school, all staff contribute to a culture shaped by our LIGHT Values:
Learning – supporting students and staff through accurate, timely and professional administration
Integrity – working with discretion, confidentiality and honesty, particularly with sensitive student and family information
Guardianship – caring for people, resources and systems entrusted to us, including student records and school processes
Hauora – contributing to a welcoming, calm and supportive front office environment that supports wellbeing
Truth – communicating clearly, respectfully and accurately with students, families, colleagues and the wider community
This role is central to living out these values, as the school’s first point of contact and a trusted support for students, families and staff.
Please note: we reserve the right to appoint at any point during the advertising period.
Why Join Us?
Be part of a welcoming, values-driven school community
Work in a varied and meaningful role that supports students, families and staff
Join a collegial, skilled administration team
Make a genuine contribution to the life of a Catholic secondary school