Location: JP Nagar, Bangalore
Employment Type: Permanent
Work Mode: Onsite
Working Days: 5 Days a Week
Working Hours: 7:00 AM – 3:00 PM

Position Summary

We are looking for a Diploma Civil professional to work as an Administration Executive in an onsite environment. The role involves supporting inspection-related activities, maintaining records, preparing MIS and client reports, coordinating with site teams and clients, and ensuring smooth documentation and reporting.

The ideal candidate should have a Diploma in Civil Engineering, good knowledge of MS Excel and MS Office, strong coordination skills, and the ability to manage site-related information and documentation accurately.

Key ResponsibilitiesInspection & Site Coordination

• Coordinate and support day-to-day inspection and site-related activities.

• Coordinate with inspectors, site teams, contractors, and client representatives.

• Maintain records of site activities, observations, findings, and action items.

• Track inspection schedules and follow up on pending activities.

• Collect required information and updates from site teams.

• Follow up on pending actions and ensure timely status updates.

• Support smooth coordination between the site team and client.

MIS & Client Reporting

• Prepare daily, weekly, and monthly MIS reports.

• Prepare and maintain client-side reports based on site and inspection data.

• Maintain Excel trackers for activities, observations, findings, and follow-up actions.

• Collect, compile, and verify data received from site teams.

• Ensure accuracy and completeness of information before submitting reports.

• Prepare status reports, summaries, presentations, and other reports as required.

• Submit reports and required documentation to the client within timelines.

Administration & Documentation

• Maintain site-related records, files, databases, and documentation.

• Maintain proper documentation of inspection and site activities.

• Manage and update reports, trackers, forms, and supporting documents.

• Ensure the latest versions of documents and reports are maintained.

• Maintain records of client communication, submissions, and follow-ups.

• Assist with preparation and formatting of reports and presentations.

• Follow up with concerned teams for pending documents and information.

Required Qualifications

• Diploma in Civil Engineering is mandatory.

• 1–3 years of experience in administration, site coordination, MIS, documentation, inspection support, or a similar role.

• Good knowledge of MS Excel and MS Office.

• Ability to prepare and maintain Excel trackers and reports.

• Good written and verbal communication skills.

• Strong coordination and follow-up skills.

• Good attention to detail and accuracy.

• Ability to work onsite at JP Nagar, Bangalore.

• Ability to coordinate with clients, site teams, contractors, and other stakeholders.

• Ability to manage multiple tasks and meet deadlines.

Preferred Experience

• Experience in civil construction, site coordination, inspection, engineering, or technical support.

• Experience with MIS reporting and client-side reporting.

• Experience maintaining site records and technical documentation.

• Familiarity with inspection reports, site documentation, or compliance records.

• Experience working directly with clients or contractors will be an advantage.