Facility Executive

Role Summary

The Facility Executive is responsible for coordinating housekeeping, security, parking support, vendors, manpower, expenses, and day-to-day facility operations. The role ensures adequate staffing, timely reporting, cost control, and dependable support for business requirements.

Key Responsibilities

• Supervise and coordinate a housekeeping workforce of more than 50 employees.
• Prepare manpower plans based on operational requirements for housekeeping, security, and parking support.
• Monitor staff deployment and prepare monthly manpower utilization reports.
• Manage facility-related expenses in accordance with the approved authorization matrix.
• Coordinate vendors and third-party service providers, including invoice verification and payment follow-up.
• Manage petty cash and maintain accurate records of facility expenses.
• Provide timely phone support and respond to urgent facility requirements based on business needs.
• Maintain service quality, workplace cleanliness, safety, and operational readiness.

Qualifications and Experience

• Two to four years of relevant experience in facility administration or a similar role.
• Experience supervising large housekeeping teams and coordinating security or parking personnel.
• Strong manpower planning, vendor management, expense control, and reporting skills.
• Good communication, coordination, and problem-solving abilities.
• Ability to remain accessible and respond promptly to urgent operational needs.

Preferred Competencies

• Leadership and team supervision
• Planning and organization
• Cost awareness and recordkeeping
• Vendor and stakeholder coordination
• Service orientation and responsiveness