About the role
The Employment Officer is responsible for ensuring sufficient employees are employed to meet seasonal demands within all areas of the Mpac Post Harvest facility. The role involves managing site-related administrative duties and ensuring compliance with the Employment Relations Act, Holidays Act, Occupational Safety & Health, and BRC regulations. The Employment Officer will set, maintain and communicate rosters to ensure staffing requirements for each machine and shift are correct, and will maintain the Time and Attendance program to ensure accuracy for payroll.
Key responsibilities
Liaise with Packhouse and various site Managers regarding staffing requirements and meet these prior to each seasonal activity (preseason, main pack, and post season repacking)
Select staff suitable to perform appointed tasks and liaise with all functional and packhouse managers (Yard/Coolstore/EDI/Quality)
Confirm staff selection and maintain staff records, compliance and accuracy regarding employee employment details and agreements
Assist Packhouse Managers in identifying Key Staff as required
Ensure Packhouse Inductions are completed and signed off
Provide assistance to Site/Packhouse Managers with training requirements for seasonal staff
Assist the Pastoral Care Team and HR Manager with work-related issues, serve as point of call for payroll queries, accident reporting, illness and disciplinary issues
Ensure ACC and accident reporting forms are forwarded to HR Manager and payroll to manage return to work programs
Ensure leave forms for sick, bereavement, and annual leave are correct, signed and submitted to relevant managers and payroll each week
Work with the HR/payroll team to ensure the recruitment process is complete and documentation is correct
Ensure all employees are scanned and entered into the Lauranka program to ensure payment of wages
Liaise with payroll and relevant managers regarding termination and onboarding of employees
Facilitate payroll queries and issues from employees in a timely and confidential manner with the HR/payroll team
Perform general site administration including reception and telephone duties
Supply staff consumables if required with sign off from Packhouse/HR Manager
Prepare reports and information as needed by the Packhouse/HR Manager
Keep accurate and up to date files of all reports and staff information
Post relevant information on notice boards
About you
Computer literacy and knowledge of Microsoft Office
Knowledge of the kiwifruit industry
Strong interpersonal and communication skills
Ability to work efficiently and methodically under pressure
Strong organisational skills with the ability to manage conflicting priorities
Able to communicate in a calm and sensitive manner with a variety of people
Respect the confidential nature when dealing with payroll and employee issues
Understanding of working alongside diverse cultures
Work well in a team environment but also able to work unsupervised
Flexible due to seasonal demands
Demonstrates ownership of tasks and ensures timely completion of employment and payroll processes
Maintains accurate records and manages multiple administrative responsibilities with attention to detail
Identifies staffing and compliance needs ahead of time and takes initiative to address them
Shows respect and understanding for the cultural backgrounds of all employees, particularly within the RSE workforce