Pay Grade: .65D

Days: 202 Days

Funding Source: 100% Local

Time and Effort: N/A

JOB TITLE: REgistrar and PEIMS Clerk

REPORTS TO: PEIMS Coordinator and Campus Principal

DEPARTMENT/SCHOOL: Campus of Assignment

WAGE/HOUR STATUS: Non-Exempt

 

PRIMARY PURPOSE: Maintain accurate attendance records for the Campus. Perform data entry including attendance, PEIMS/TSDS data, and grades. 

 

QUALIFICATIONS: Must have a high school diploma or equivalent; Must have skilled knowledge in typing, word processing, and file maintenance; Must have at least three years of applicable experience in a public education environment. Ability to communicate effectively.

 

MAJOR RESPONSIBILITIES AND DUTIES

 

Records and Reports

• Collect and enter attendance and PEIMS/TSDS data into established database and verify accuracy of according to established procedures.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist parents, students, and faculty with questions regarding student attendance.
• Process and transmits requests for student information and transcripts.
• Assist campus administration with calls to parents to verify student absence as needed.
• Report all attendance problems to designated administrators.
• Coordinate grading process, including processing of scan sheets, verification and correction of grades and printing and distribution of report cards.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Assist in calculating grade point averages, class rank, and prepare honor rolls.
• Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
• Assist campus administration and counselors with the preparation of reports and student data information.

 

Other

• Maintain professional competence through in-service education activities provided by the school and/or outside sources.
• Keep informed of and comply with state, district, and local policies and regulations concerning primary job functions.
• Maintain a high level of efficiency and accuracy while operating in an environment with frequent interruptions.
• Model behavior that is professional, ethical and responsible.
• Work effectively with staff, students, parents and other support personnel.
• Arrive promptly for duty each day and stay until duties are complete.
• Remain flexible in attitude and schedule.
• Maintain confidentiality of all data.
• Communicate through the proper channels.
• Demonstrate punctuality and a good attendance record.
• Perform other duties as assigned.