About the role
An experienced Administration & Marketing Coordinator role in a boutique health and safety consultancy. You'll provide executive support to the Managing Director, take ownership of office and project administration, and plan and deliver marketing, design and digital activity. This is a varied, senior role requiring someone who has done this before, can work autonomously and will bring ideas to the table.
Key responsibilities
Executive assistant support to the Managing Director and Principal Consultant, including diary, correspondence and meeting papers
Formatting and quality-assuring proposals, reports and training material so they're polished and on-brand
Office administration and records management across both offices (SharePoint, templates, supplies)
Delivering the marketing plan, including brand guidelines, collateral, case studies and service brochures
Managing LinkedIn and social content, website updates and newsletters
Coordinating team and client events, CPD days, annual retreat, and travel
Being a professional first point of contact for clients
About you
At least 5 years' experience in senior administration, executive support and/or marketing coordination
Proven design skills (Adobe Creative Suite and/or Canva)
Advanced Microsoft 365 skills
Experience with website content management and LinkedIn/social media
Excellent writing, proofreading and attention to detail
The confidence to manage competing priorities independently
Discretion with confidential information
A full clean NZ driver licence
Corporate, professional services or consultancy experience is a definite plus, and exposure to health and safety is a bonus
About us
Van Schaik Health & Safety Solutions is a boutique New Zealand consultancy. We help organisations across the public and private sectors build safer, healthier workplaces through practical H&S consulting, governance advice and training. We're a small, experienced team with offices in Wellington and Havelock North, and we take pride in high-quality work and strong client relationships.
Benefits
30–32 hours per week
Based in our Wellington (Queens Wharf) or Havelock North office
A supportive, close-knit team doing meaningful work
Variety and real ownership of your portfolio