Are you a practical problem-solver with a knack for organisation and relationship management? Do you enjoy coordinating maintenance, working with contractors, and ensuring facilities are safe, compliant, and fit for purpose?
We are seeking a Facilities Coordinator to join our Corporate Services team and play a key role in supporting the effective operation of Wellington City Mission's diverse property portfolio and vehicle fleet.
This is a varied role where you'll work closely with site managers, contractors, and service providers to ensure our facilities support the important work we do across the Wellington region.
About the Role
The Facilities Coordinator supports the effective operation, safety, compliance, and presentation of Mission facilities and vehicles. Working closely with site managers, contractors, and service providers, you will coordinate maintenance activities, compliance requirements, supplier relationships, and facility improvement projects to ensure our premises remain safe, functional, welcoming, and fit for purpose.
Acting as the central point of contact for facilities matters across the organisation, you'll help ensure property-related issues are resolved in a timely, practical, and cost-effective manner.
Key Responsibilities
Coordinate planned and reactive maintenance activities across Mission sites
Monitor, prioritise, and coordinate maintenance requests through to completion
Build effective relationships with site managers, contractors, and service providers
Obtain quotations and engage contractors in line with organisational policies and delegated authorities
Monitor contractor performance and quality of completed works
Coordinate Building Warrant of Fitness (BWOF) requirements and related inspections
Support facilities improvement and refurbishment projects
Maintain records relating to maintenance, repairs, compliance activities, and asset improvements
Coordinate administration and maintenance activities relating to the Mission's vehicle fleet
Identify opportunities to improve facilities, systems, and site functionality
About You
You will be a highly organised and proactive coordinator who enjoys solving problems, building relationships, and keeping things running smoothly.
To be successful, you'll bring:
Experience coordinating facilities, property, maintenance, contractor, or asset-related activities
Strong organisational skills and the ability to manage multiple priorities
Experience working with suppliers, contractors, and service providers
A practical understanding of health and safety requirements
Strong communication and relationship management skills
High attention to detail and sound administrative capability
Confidence using Microsoft Office and maintaining accurate records
A commitment to delivering excellent internal customer service
Alignment with the values and mission of Wellington City Mission
Experience with BWOF compliance, fleet administration, residential property management, or facilities coordination in a complex operational environment would be advantageous.
About us
For over 120 years, Wellington City Mission has supported people and communities across the Wellington region through a wide range of social services. Our vision is:
People and communities empowered, transformed and experiencing fullness of life.
Our values guide everything we do:
Aroha | Love
Tūmanako | Hope
Whanaungatanga | Kinship
Manaakitanga | Generosity