Position Summary
The Manager, Accounting Shared Services is responsible for leading and continuously improving the company's centralized accounts payable, accounts receivable, and project administration. This position establishes consistent processes, clear accountability, timely service delivery, and appropriate controls across functions that support the company's operating teams.
This position serves as the primary point of coordination between Shared Services and the company's project, operational, and Finance leadership teams. The Manager, Accounting Shared Services oversees day-to-day service delivery while also identifying opportunities to standardize processes, eliminate inefficiencies, improve reporting, and leverage technology and automation.accounting operations
Key Responsibilities
- Lead the day-to-day operations of the Shared Services function, including Accounts Payable, Accounts Receivable, and Project Administration within the department.
- Establish clear roles, responsibilities, service expectations, and accountability within the team.
- Develop staffing plans and recommend organizational changes as the company's needs evolve.
- Develop standardized processes and procedures across centralized support functions, including project setup, billing, subcontractor documentation, purchase orders, change management, and closeout activities.
- Establish and monitor service-level expectations and performance metrics for internal stakeholders, using data to identify areas requiring improvement.
- Serve as the escalation point for issues that cannot be resolved within individual functional teams.
- Ensure invoices, payments, collections, and related transactions are processed accurately and timely.
- Partner with Accounting leadership on month-end close, reconciliations, reporting, and financial controls.
- Identify recurring issues affecting project financial performance and develop corrective processes.
- Improve visibility into outstanding invoices, aging, cash flow, and other key financial metrics.
- Partner with Project Managers, Project Executives, and operational leadership to ensure timely financial and administrative support.
- Lead continuous-improvement initiatives across Shared Services, including documenting existing processes, implementing improvements that reduce manual work, errors, delays, and unnecessary handoffs, and evaluating opportunities for automation and better use of existing technology.
- Assist with audit requests and documentation as needed.
- Perform other duties as needed to support projects, operations, and the department.
Qualifications
Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, Operations, or related field preferred.
- 5+ years of progressive experience in finance, accounting, operations, shared services, or a related discipline.
- 2+ years of supervisory or management experience.
- Experience working in a project-based organization preferred
Skills and Abilities
- Strong understanding of accounting and financial processes.
- Knowledge of COINS preferred.
- High degree of accuracy, attention to detail, and confidentiality.
- Excellent communication and interpersonal skills.
- Demonstrated ability to improve processes and implement standardized procedures.
- Excellent analytical, problem-solving, and decision-making skills.
- Effective organizational, stress, and time management skills.
- Ability to prioritize and plan effectively to complete tasks in a relatively fast-paced environment.
- Flexible and adaptable, with the ability to work in a team environment and the initiative to work independently
Work Environment and Physical Demands
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
- Requires mobility within an office environment.
- Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone.
- Prolonged periods sitting at a desk and working on a computer.
- May require travel.
- The employee may be required to walk; reach with hands and arms; and bend.
- May be required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
- Possess good hearing, normal or corrected.
- The employee must be able to regularly lift and/or move up to 50 pounds.
- The employee may be required to climb stairs.
- Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed.
CEC Facilities, LLC is an Equal Opportunity Employer. We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law. All qualified applicants are encouraged to apply.