JOB DESCRIPTION: The purpose of this position is to coordinate mail services on behalf of County departments, including receiving and distributing inter-office mail, USPS mail, and organizing bulk mailings, along with handling package shipments via UPS and FedEx. Performs clerical duties to support the department. The work is performed under the direction of the Print/Mail Services Manager. 

• Collects, receives, sorts, and transports all inter-office mail, print shop orders, County correspondence, and various items to and from County governmental facilities, ensuring proper confidentiality and security of items handled during transport.
• Sorts mail according to size, weight, insured, certified, or return receipt; sorts internal mail according to campus/on-campus and departments.
• Monitors postage equipment to maintain proper postage and informs manager when additional funds are needed to maintain service levels.
•  Communicates regularly with Post Office, postage equipment manufacturers, and pre-sort representatives regarding mail processing.
•  Uses computer-based postage machine/meter to affix proper postage to outgoing USPS mail and records postage costs by department.
• Maintains mailroom equipment through routine inspections and arranges for service. Maintains a preventive maintenance schedule with vendors based on service contracts.
• Prepares packages for shipping through FedEx, UPS, and other carriers. Delivers letters and packages to the post office, UPS or FedEx facilities, and drop-box locations as assigned.
• Supplies monthly billing reports for multiple departments to the division manager.
•  Cross-trains and serves as backup for Mail Services Specialist (external courier) to ensure main campus and outlying campus’ mail services are provided.
• Mindful of ways to improve delivery route and schedule and discusses potential improvements with Mail/Print Services Manager.
• Manages supply inventory such as ink, labels, UPS and FedEx packaging, along with USPS packaging and labels. Informs the Mail/Print Services Manager of any needs.
• Researches new postal processing equipment and recommends equipment for county use.
•  Recommends cost-effective methods for processing large/bulk mailings to other department personnel.
• Cross-trains and serves as back-up for print shop operations when necessary. Operates folder/inserter as needed to perform mailings for county departments.
• Assists with preparation for and execution of special events as needed.
• Answers and directs incoming telephone calls as appropriate.
• Maintains a clean and organized workspace.
• Assists with bindery, sign installations, preparation, and delivery of completed print and paper orders as needed.
• Performs other duties as assigned.

REQUIREMENTS:  

• Education
  • General/technical high school diploma or GED equivalent.
• Job Experience
  •  1 year of experience.
  • Experience working in an office environment.
• Knowledge, skills, and abilities
  • Knowledge of how to perform basic clerical duties.
• Employment is contingent on successfully passing a full criminal background check.

TO APPLY: All applications must be submitted using the APPLY NOW link above. We do not accept faxed, e-mailed, or printed applications. 

BENEFITS: This is a full-time 40-hour-per-week position which includes a full range of benefits including Paid Time Off, Extended Medical Leave, Holidays, Employee Health, Dental, Life, Disability, Retirement, and Tuition Assistance programs.

Applications will be accepted on a continuing basis until the position is filled or a sufficient number of qualified candidates has applied.

St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free workplace. A pre-employment drug screen is required for all positions.