Are you someone who brings calm, order and warmth to a busy working environment?

Hōhepa Auckland is looking for an experienced and highly organised Office Administrator & Quality Coordinator to join our team. This is a varied role at the heart of our organisation, combining front-of-house and executive administration with quality-system, policy and audit coordination.

Hōhepa Auckland supports people with disabilities to live full and meaningful lives. We recognise the dignity, individuality, rights and potential of every person. Our work is grounded in respectful relationships, community life, inclusion and a holistic understanding of each person.

In this role, you will:

· provide a warm and professional welcome for people we support, whānau, visitors and staff

· support the General Manager and Executive Team with meetings, documents, scheduling and organisational priorities

· maintain office systems, records, registers and shared administrative processes

· coordinate Hōhepa Auckland’s policy register and document-control systems

· collate internal audit evidence and support corrective-action tracking

· assist with finance, purchasing, resource and compliance administration

· help improve the consistency and effectiveness of our office and quality systems.

We are looking for someone who is:

· highly organised, accurate and dependable

· warm, approachable and professional

· confident using Word, Excel, Outlook, PowerPoint and SharePoint

· experienced in office administration, executive support or administrative coordination

· comfortable handling sensitive and confidential information

· proactive and able to work independently within clear delegated responsibilities

· committed to inclusive and culturally respectful practice.

Experience in disability, health, community or not-for-profit services would be an advantage. Experience with quality administration, internal audits, policy registers, document control or compliance tracking would be particularly valuable.

If you enjoy creating order, supporting others and helping an organisation maintain high standards, we would love to hear from you.