Executive Assistant | Universities New Zealand – Te Pōkai Tara
Ko wai mātou | About us
Universities New Zealand – Te Pōkai Tara is the peak body for New Zealand's eight universities, representing their collective voice nationally and internationally. Also known as the New Zealand Vice-Chancellors Committee, the organisation supports quality assurance, sector coordination, public policy engagement, and scholarship administration, helping ensure New Zealand universities continue to deliver high-quality education.
Te Whiwhinga mahi | The opportunity
We are seeking an experienced and highly organised Executive Assistant to provide executive, governance, and administrative support to the Secretary General and wider Universities New Zealand team.
This is a pivotal role responsible for ensuring the smooth operation of the Secretary General's office while supporting governance activities across the university sector. You'll work closely with senior leaders, including Vice-Chancellors from New Zealand's universities, government agencies, and key stakeholders.
Your responsibilities will include:
Supporting Secretary General with diary management, meetings, travel, and correspondence.
Coordinating governance and committee meetings, including agendas, papers, minutes, and action tracking.
Preparing high-quality documentation, presentations, reports, and briefing materials.
Supporting office administration, supplier coordination, onboarding and records management.
Building strong relationships with internal and external stakeholders while handling sensitive information with discretion.
Appointment salary is from $85,000 to $95,000 based on skills and experience.
Ko koe tēnei | About you
To be successful in this role, you will bring:
Significant experience as an Executive Assistant or senior administrator.
Experience supporting boards, committees, or governance groups.
Outstanding organisational skills and attention to detail.
Strong written communication and document preparation abilities.
Advanced Microsoft Office skills and experience with document management systems.
The ability to manage competing priorities and maintain confidentiality.
Confidence working with senior executives and external stakeholders.
Ka whiwhi koe i te aha | What you'll get in return
Opportunity to work at the heart of New Zealand's university sector.
Diverse role combining executive support, governance, and office management.
Collaborative and professional Wellington-based team.
Contribute to an organisation that champions higher education across New Zealand.
Me pēhea te tuku tono | How to apply
If you're a proactive professional who thrives in a fast-paced environment and enjoys supporting senior leaders, we'd love to hear from you.
Please click apply to upload your CV and cover letter outlining your suitability for the role.
Rā Katinga | Applications close: 10 November 2026
For further information, email: [email protected]
To be considered for this position you must have a legal right to live and work in New Zealand.
Universities New Zealand – Te Pōkai Tara recognises the importance of diversity and inclusion and is committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process.
Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time.