About the Position
The City of Cedar Rapids is seeking an Account Payable Specialist to join The City's Accounting Department. The person in this role will be responsible for overseeing the daily operations of the Accounts Payable division, including: coordinating and supervising staff, managing payment processing and expenditure reviews, and ensuring compliance with financial policies and procedures. Other responsibilities may also include administering the procurement card program, reconciling financial transactions, maintaining accurate financial records and more! If you are potentially looking to advance your career, apply today as we would love to hear from you!
About our Organization
At the City, we are committed to employing individuals who reflect our community’s diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.
About our Community
Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here!
The City of Cedar Rapids does not offer sponsorship for employment authorization.
Essential Duties & Responsibilities
Job Duties and Responsibilities
- Plans, organizes, and assigns accounts payable tasks and provides program management for the daily activities of the Accounts Payable division staff and operations.
- Performs expenditure review, processing, and reporting. Reviews expenditures for appropriateness, public purpose, and compliance with policies and procedures. Posts and journals transactions. Processes voids and stops payments. Updates refunds from accounts receivable.
- Administers the procurement card program. Reviews credit card purchases for appropriateness and compliance with policies and procedures. Sets up, updates, and cancels procurement cards in financial system.
- Supervises the work of assigned personnel, including assigning and reviewing work, providing guidance, and conducting performance evaluations.
- Processes and reconciles general ledger posting of accounts payable accruals, payments, and various other accounts.
- Provides information to the independent auditors. Processes and distributes standard reports as necessary.
- Maintains various fiscal information, files, and records (accounts payable, contracts, etc.) to provide an up-to-date reference and audit trail for compliance.
- Collects, validates, and reconciles vendor and payment data in preparation for annual 1099 reporting to ensure accuracy and compliance with IRS requirements.
- Oversees annual unclaimed property data management and files required reports with the State.
- Performs related work as required.
Qualifications
Required Education and Experience
- Bachelor’s degree from an accredited college or university in Accounting, Finance, Business, or a related field and
- Five (5) to (7) years’ experience of accounting, general ledger, accounts payable and purchasing or
- An equivalent combination of education and/or experience
- Excellent written, verbal, and interpersonal communication skills
- Proficiency with Microsoft Office
- Ability to work collaboratively with a diverse population
Supplemental Information
Work Schedule
- M-F 7:30am-4:30pm
Equal Opportunity/Affirmative Action Statement
The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).
Applicants with Disabilities
We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at 319-286-5000 or by email at [email protected].