CINCINNATI PUBLIC SCHOOLS HUMAN RESOURCES & TALENT

Secretary to the Board of Education

About CPS

Cincinnati Public Schools serves students and families throughout Cincinnati, offering a range of schools, academic programs and opportunities that support student success. We seek dedicated professionals who provide excellent service and contribute to a positive experience for our students, families and community.

Position Summary

The Secretary to the Board of Education provides executive-level administrative support to the Board of Education and reports to the Administrative Assistant to the Board of Education. The position supports all seven Board members with scheduling, correspondence, records management, financial recordkeeping, meeting coordination and communication with district staff, families and community members.

The successful candidate will exercise discretion, demonstrate sound judgment, manage competing priorities and help the Board office operate efficiently and professionally in accordance with established policies and procedures.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

Coordinate Board members’ calendars, appointments, meetings and related logistics as assigned.
Assist with Board meeting preparation and follow-up, including organizing and distributing materials and tracking assigned requests.
Prepare, review and organize correspondence, reports and other documents for the Board office as directed.
Maintain organized Board office files and records in accordance with district policies and procedures.
Maintain accurate Board office financial records, track expenditures, and assist with processing invoices, reimbursements and related financial documentation in coordination with the Treasurer’s office.
Respond to telephone calls, visitors, correspondence and inquiries from staff, families, community members and other stakeholders; resolve or refer matters to the appropriate person or department.
Coordinate communications and administrative requests among Board members, district departments and external stakeholders, and follow up on outstanding items.
Support all Board members professionally and equitably while balancing competing priorities and deadlines.
Handle confidential and sensitive information with discretion and exercise sound judgment in communications and daily work.
Plan, organize and support special projects, programs and events as requested.
Document and maintain Board office procedures and support the transfer of knowledge to promote continuity of operations.
Analyze and resolve problems, communicate clearly and perform other job-related duties as assigned.

Required Knowledge Skills and Abilities

Excellent written and verbal communication and customer service skills.
Strong organization, attention to detail, time management and ability to manage multiple priorities.
Sound judgment, discretion and ability to handle sensitive matters with neutrality and professionalism.
Ability to maintain accurate financial records, track expenditures and review financial documentation for accuracy and completeness.
Proficiency with current office technology, including Microsoft Office 365, Google productivity tools and video conferencing platforms such as Google Meet.
Ability to build effective working relationships with Board members, district staff and the public.

Education and Experience

Experience at the senior classification level or higher in Cincinnati Public Schools or a comparable organization.
Executive secretary or executive assistant experience in another educational system or business setting is required.
Experience maintaining financial records, tracking expenditures, and processing invoices, reimbursements or related financial documentation is required.

Employment Provisions

Starting Salary: $35.14 per Civil Service Salary Schedule
Service Period: Unclassified Civil Service – 52 weeks

Application Procedure

All interested applicants are encouraged to apply at www.cps-k12.org. Only online applications and resumes will be considered.

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Certain jobs at Cincinnati Public Schools may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation are available upon request from Human Resources.

Cincinnati Public Schools is an equal opportunity employer and is subject to federal regulations pertaining to employment. The district has a continuing non-discrimination policy which prohibits discrimination on the basis of race, color, sex, age, religion, national origin, disability, sexual orientation, or veteran status. We hire only United States citizens and aliens lawfully authorized to work.