About the role
Advanced Podiatry Solutions is seeking a Medical Practice Manager to join our team in Takapuna, Auckland. This is a part-time position that offers flexibility whilst maintaining the operational excellence our practice is known for. As Medical Practice Manager, you will be responsible for the smooth, efficient running of our medical practice, ensuring that both clinical and administrative operations meet the highest standards. You will play a vital role in creating an environment where our clinical staff can deliver exceptional patient care whilst managing all aspects of practice administration, financial performance, and compliance.
Part-time — Core rostered hours: Monday 7:45am–5:00pm, Tuesday and Wednesdays 7:45am–6:00pm. You must be able to be flexible to cover other shifts when needed.
Start date: Training commenced from Monday 23rd November 2026, with official role commencement on Monday 22nd February 2027.
Paid training: A structured paid training and handover programme is planned from 23rd November 2026, generally Monday to Wednesday for 5-6 hours per day, before the successful candidate assumes the regular Practice Manager role from 17 February 2027. Training covers reception, patient administration, clinic systems and shadowing with the outgoing Practice Manager. Training remuneration and hours will be agreed in writing before employment starts.
Key responsibilities
Managing day-to-day administrative and operational functions of the practice
Overseeing patient scheduling, appointment systems, and ensuring efficient patient flow
Supervising and managing administrative staff, including recruitment, training, and performance management
Managing practice finances, including invoicing, accounts payable and receivable, processing payroll through Xero
Ensuring compliance with healthcare regulations, privacy laws, and medical practice standards
Maintaining accurate patient records and ensuring confidentiality protocols are followed
Managing inventory and ordering of medical and office supplies
Liaising with healthcare providers, insurance companies, and external stakeholders
Implementing and maintaining practice policies and procedures
Monitoring practice performance metrics and reporting to senior leadership
Supporting clinical staff with administrative and operational needs
What we're looking for
Proven experience in medical practice management or healthcare administration preferred but not required
Strong understanding of healthcare compliance requirements, patient confidentiality, and medical record management preferred
Excellent organisational and time management skills with ability to prioritise multiple tasks
Proficiency with computer software and programmes is required
Demonstrated leadership and people management capabilities
Strong communication skills with ability to work effectively with clinical and non-clinical staff
Attention to detail and commitment to maintaining high standards of accuracy
Problem-solving skills and ability to handle challenging situations with professionalism
Knowledge of podiatry services or other medical practices is advantageous
What we offer
At Advanced Podiatry Solutions, we are a small practice that values our team members and culture. Our benefits include part-time hours that allow you to balance work and personal commitments, a collaborative and supportive work environment and ongoing professional development opportunities. We are committed to creating a workplace where every team member feels valued and can thrive in their career.
About us
Advanced Podiatry Solutions is a leading podiatry practice dedicated to providing a specialised service, being the only providers of Foot Mobilisation Therapy in Auckland. With a focus on clinical excellence and patient-centred care, we have established a reputation for delivering high-quality services in a professional and welcoming environment. Our team is committed to ongoing professional development and maintaining the highest standards of medical practice. We have a collaborative culture where both clinical and administrative staff work together to achieve our mission of improving our patients' health and wellbeing. We pride ourselves in offering a specialised, expert service that prioritises patient centred care with empathy and compassion.
How to apply:
Preferred applications are made through seek.
Alternatively, send your CV and a short cover letter to [email protected].
Please do not call, message us or visit the clinic — we’re very busy at this time of year. We’ll contact shortlisted candidates.