Job summary

Bank Medical Secretary / Administrator - Band 3

We are seeking motivated and adaptable individuals to join our Administrative Services Bank to provide flexible support across a range of medical specialties. This is a bank position with no guaranteed or fixed hours, offering the opportunity to work across different teams and services according to operational need.

The postholder will provide high-quality administrative and secretarial support to clinical and administrative teams, helping to maintain efficient patient pathways and service delivery during periods of increased demand, staff absence, annual leave, vacancies, and other service pressures.

The successful candidate will have excellent communication and organisational skills, be comfortable working in a fast-paced environment, and demonstrate the ability to adapt quickly to different specialties and systems whilst maintaining confidentiality and a patient-focused approach.

Main duties of the job

• Ensure the smooth running of the office/team including the assessment of priorities and the initiation of preparatory action.
• Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements are carried out.
• Assist the Senior Medical Secretary with arranging and servicing meetings as required.
• Using the in-house patient data tracking system ensure that all patient case notes passing through the office are booked in and out appropriately.
• Following guidance work within defined national and local targets e.g. 18 weeks and monitor on a regular basis, identifying potential breaches to the Senior Medical Secretary.
• Provide cover for the Senior Medical Secretary during periods of annual leave and absence within contracted hours.
• Assist in the co-ordination of outpatient clinics and booked/planned admissions applicable to specialty.

Details

• Date posted: 29 October 2026
• Closing date: 12 November 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year per annum pro rata
• Contract: Bank
• Working pattern: Flexible working
• Reference number: 421-LTUCC-4061M
• Job locations: Harrogate and District NHS Foundation Trust, Lancaster Park Road, Harrogate, HG2 7SX, United Kingdom

Job description

Job responsibilities

For further information, please see attached job description or speak to Trudy Phillips: [email protected] for further details or to arrange an informal visit.

Person Specification

Experience

Essential

• 5 GCSE's or equivalent including English, at Grade C or above
• Minimum of 1 year typing and secretarial experience
• Audio typing
• Knowledge of Microsoft Office packages e.g. Word, PowerPoint, Excel and other IT skills acquired through training and practical experience including internet/web skills

Desirable

• Association of Medical Secretaries Diploma or equivalent
• NHS Experience
• NVQ 2 Business Admin
• Experience using NHS systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

About us

Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East.

At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you're looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients' lives, HDFT could be the place for you!

We offer colleagues:

• A supportive culture so colleagues can bring their whole selves to work.
• Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
• Employee Support and wellbeing - we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.

Please note:

• Due to high levels of interest, posts may close early if we reach a sufficient number of applications
• Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
• Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.
• All job offers are subject to satisfactory pre-employment checks.

Employer details

• Employer name: Harrogate and District NHS Foundation Trust
• Address: Harrogate and District NHS Foundation Trust, Lancaster Park Road, Harrogate, HG2 7SX, United Kingdom
• Employer's website: https://www.hdft.nhs.uk/