Job summary
We are looking for someone who has IT and data quality experience; who is conscientious, flexible and hardworking. It is essential that the ideal candidate possesses a sound working knowledge of EMIS and Docman. You will also be required to be competent to use Microsoft Office packages for eg Word/Excel/Publisher and Powerpoint and should therefore be proficient in utilising these packages.
It is essential that you are able to manage your time effectively to undertake the various duties and tasks.
Main duties of the job
The main tasks will be
Coding and management of data quality for practice
Utilisation of IT systems within the practice
Seamless flow of medical information to clinicians whilst ensuring routine data entry is acted upon
Ensure all referrals are despatched efficiently and effectively
Details
- Date posted: 26 October 2026
- Closing date: 22 November 2026
- Pay scheme: Other
- Salary: £14.21 to £15.22 an hour
- Contract: Permanent
- Working pattern: Part-time
- Reference number: A2417-26-0002
- Job locations: Church Street, Rugeley, Staffordshire, WS15 2AB, United Kingdom
Job description
Job responsibilities
Post :
Data Management Co-ordinator
Accountable To:
Practice Manager
Education Qualification
Minimum of 2 years experience of working in a GP Practice
Good standard of general education
All other criteria within person specification
Role Definition
The postholder will be responsible for initiating and developing an electronic system for all correspondence.
The postholder will be responsible for the production of correspondence both via hardcopy and electronic transmission between the practice and other health agencies/external sources. To assist the practice to develop a “paperless” environment through the data entry of patient information using all necessary electronic communications.
To work without supervision and use initiative in execution of duties.
Please see attached document for full job description
Person Specification
Qualifications
Essential
- Minimum of 2 years experience of working in GP practice or NHS
- environment
- Good standard of general education
Desirable
- Audit
Skills and Knowledge
Essential
- 12 months Clinical Coding/Workflow experience
- Knowledge of NHS referral pathways
- Competent in utilising the practice scanning solution and the
- ability to amend/add to previous scanned documents
- Competent in using a wide range of computer packages ie
- Microsoft Word, Excel, Powerpoint, Publisher, internet, email and
- desktop applications
- A good understanding of office procedures and ability to
- implement and develop working office systems
- Excellent and effective communication skills/liaison with other
- organisations/individuals/agencies
- Excellent keyboard and computer skills
- Good telephone manner, polite and articulate
Desirable
- Willingness to acquire new skills and learning
Experience
Essential
- Ability to self-motivate, organise and prioritise own workload which
- will involve multi-tasking
- Knowledge of medical terminology
- Use judgement to interpret varied terminology used. Interpret
- diagnostic and procedural information from clinical correspondence.
Desirable
- Knowledge of maintaining clinical and non-clinical systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
About us
Aelfgar Surgery serves a population of around 7000 patients and we are looking to recruit an experienced individual to take on responsibility for the management of data flow whilst ensuring quality and patient specific queries are dealt with. This role will also encompass responsibility for providing administration support.
The role is for 20 hours per week,
Monday & Wednesday 9.00-17.30, Tuesday 14.30-18.30
Employer details
- Employer name: Aelfgar Surgery
- Address: Church Street, Rugeley, Staffordshire, WS15 2AB, United Kingdom
- Employer's website: https://www.aelfgarsurgery.co.uk/