FLSA Status: Non-Exempt

Qualifications:  

• Associates Degree degree preferred but not required
• Knowledge of Medicaid School Reimbursement
• Knowledge of accounting software systems in accounts payable and purchasing 
• Experience in a school district business office is desirable.
• General office skills including the ability to operate a computer and word processing and financial software.

Core Competencies:

• Strong desire to be part of a team that puts the needs of exceptional students first
• Demonstrated organizational skills and Google proficiency
• Excellent interpersonal and verbal/written communication skill
• Effective collaborative problem-solving ability and independent work ethic

Duties and Responsibilities:

1. Processing private to public contract and bills for member districts 
2. Prepare and coordinate Menus of Service and ensure accuracy 
3. Oversee and coordinate grant development and submission
4. Invoicing, including but not limited to the following programsVI, HI, Pathways, SLE, Transition, Project Search, SIIS, AT, 1:1 Aides, 1:1 Medical Aides, 1:1 Interpreters, Diagnostics, User Fee & Summer School 
5. Monitor accounts receivable aging report & follow up
6. Review monthly enrollment to determine if any additional billing or refunds are required
7. Assist with the annual audit
8. Manage Medicaid Reporting for SASED and Districts
9. Oversee completion of  Random Time Studies for SASED and District staff.
10. Submission and oversight of medicaid reimbursement 
11. Coordinate and ensure fee for Service for all SASED member districts and SASED programs.
12. Provide assistance to staff who participate in the web-based Fee for Service program. 
13. Monitor and verify that all staff have submitted claims for their services in the web-based program and follow-up with staff members if not completed or with supervisors if not cosigned.  
14. Update all revisions to the staff database for medicaid management.
15. Enter transportation claims on a web-based claim submission program for every day a Medicaid eligible student who receives special transportation also receives a Medicaid reimbursable service for SASED programs.
16. Review all Health and Family Services payments to determine each district’s/SASED’s reimbursement.
17. Work directly with the third party Medicaid billing vendor s when questions arise concerning the Fee for Service Program and also to identify Medicaid eligible students.
18. Communicate and confirm Fund B, Fund F, and Fund S claims for member districts
19. Research, compile, assimilate, support, and prepare accurate and organized documents, projects, presentations, and reports
20. Cross Train with other departments as requested and cover for other departments during absences or when additional support is needed, as requested.
21. Attend professional development opportunities and engage in ongoing education in order to support a system of learning and improvement and the overall efficiency and functioning of the organization, including staff meetings.
22. Maintain confidentiality in matters of student and staff personnel information
23. Other duties assigned by the supervisor.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is regularly required to stand, walk, sit, bend, climb stairs, write, type, speak and listen.  In addition, the employee may occasionally be required to twist and reach.  Specific vision abilities required by this job include close, peripheral and distant vision.  Ability to work in an office environment, setting, standing, light lifting, filing, operate office machines and computers, communicating with staff, visitors and others.  Occasional lifting, otherwise non-demanding physical office activities.  

The noise level in the work environment ranges from quiet/moderate to loud.  The employee is frequently required to interact with other staff and visitors.  The employee is directly responsible for the safety and well-being of students.  

The statements in the job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position.  They are not an exhaustive list of all duties and responsibilities related to the position.  This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures.  Essential and marginal job functions are subject to modification.   Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Terms of Employment:  259-day work year at compensation set by the SASED Board of Directors.  Position is eligible for flex time.

Evaluation:  Performance will be evaluated by the Assistant Director in accordance with the SASED Board of Directors policy on evaluation.

Revised February 2026