About us

Care with Love is a New Zealand aged care group with several homes across Wellington, Lower Hutt, Kāpiti Coast and Auckland. We care for our residents like family, and we're growing.

About the role

We're looking for an organised, practical Executive Assistant to support our Chief Operating Officer, and occasionally our CEO. You'll handle everything from quick admin jobs to bigger pieces of work, and you'll follow tasks through to the end without needing reminders.

You will:

• Manage the COO's diary, inbox and follow-ups

• Prepare HR paperwork, keep personnel files up to date and track staff certificates and expiry dates

• Support recruitment and onboarding

• Follow up overdue resident accounts

• Collect and summarise monthly reports from our facility managers

• Draft letters, reports and documents, using AI tools where useful

• Be our go-to person for everyday IT issues, from Adobe and printers to Outlook and passwords

• Travel regularly to our homes in Wellington and Lower Hutt, and fly to Auckland from time to time

About you

• At least 3 years' experience as an EA, PA or senior administrator

• Confident with computers, and you fix things yourself before calling IT

• Strong Microsoft 365 skills

• Excellent written English and attention to detail

• Happy to do small, routine tasks as well as bigger projects

• Discreet and trustworthy with confidential information

• Full, clean NZ driver licence and your own reliable car

• Aged care, health or HR admin experience is a bonus

What we offer

• $80,000–$100,000, depending on experience, plus mileage reimbursed

• A varied role working closely with senior leadership

• A friendly, supportive team culture

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Applicants must be legally entitled to work in New Zealand. We are unable to offer visa sponsorship. The successful applicant will need to pass police vetting and reference checks.

Only Successful candidates will be contacted.