About the role
This is a permanent part-time position as Principal's Assistant - Finance, working 20 hours per week across 4 days (Monday–Thursday, 9:00–2:30) with some flexibility. The role is term-time only with extension at the start (1 week prior to pupils starting) and end (usually 3 days after pupils finish) of each academic year. You will work closely with the Principal to support the role and function of the Principal, maintaining an approachable and consistent point of communication for the school community. Establish and maintain efficient and effective finance office management systems and procedures.
Key responsibilities
Prepare annual budget for FINCOM in collaboration with the Principal, confirming all contracts and projected costs, obtaining best pricing across all areas of operation, and distributing approved budgets to budget holders by the end of February
Process all payments, code and reconcile school working accounts daily, and prepare invoices monthly, ensuring all payments are loaded to Xero by the 19th of each month and approved by the Principal by the 20th
Request and print monthly financials for the Principal and liaise with accountants regarding any questions
Maintain and keep up to date all relevant databases (KAMAR, XERO, school accounts, Library Athenaeum) and timely delivery of financial information to families is critical to ensuring the highest possible recovery rate for fees and voluntary contributions.
Maintain a structured, transparent, and logical filing system of all school-related information, with all files and records stored on the school computer network system only, ensuring confidentiality and security at all times
Answer phones and greet visitors appropriately, connecting them to appropriate staff with warmth and efficiency, and maintain the office, reception area, and associated spaces in a clean, organised, and attractive manner
Prioritise requests by the Principal and complete them in a timely manner, ensuring communication is clear.
Serve as an effective member of the first aid response team, maintaining comprehensive first aid certification and keeping appropriate records on Kamar
Manage archive storage
View the full job description and responsibilities on our website: https://www.aidanfield.school.nz/vacancies/
About you
Experience and ideally training/qualifications in finance roles are required
Ability to take initiative and thrive on multitasking in a busy shared office
Warmth of personality that engages many types of people, including children aged 5 to 15 years
Ability to thrive under pressure and go the extra mile at pressure-point times of the year
Computer savvy with the ability to learn and adapt quickly (XERO is the main accounting software, Apple is the platform, and various school-based databases)
High degree of attention to detail and accuracy
Deep sense of integrity and honesty
Sense of wisdom, maturity, and a sense of humour
Ability to support the special Christian character of the school is a requirement
Willingness to support the special Christian character of the school is required